VIDEO DELIVERY CHECKLIST
For freelance editors and small post-production teams

Use one copy per deliverable. Adapt it to the actual delivery brief.
An unchecked or unresolved item stays open; do not mark it complete by default.

DELIVERABLE
Project:
Purpose / destination:
Exact project and sequence version:
Output filename / version:
Aspect ratio / dimensions / frame rate / duration:
Container / codec / color requirements:
Audio channels / delivery specification:
Caption language / separate file or burned-in:
Required copy / logo / contact details / call to action:
Recipient / delivery location:
Person responsible for final checks:

PASS 1 — TIMELINE BEFORE EXPORT
[ ] Correct project, sequence, and export range, including start and tail.
[ ] Required finishing media online; no unintended placeholders or watermarks.
[ ] Required graphics, fonts, layers, and effects present.
[ ] Full picture playback completed; edit points and transitions inspected.
[ ] Framing and graphic placement checked for this output's aspect ratio.
[ ] Every name, date, price, URL, and end-card line checked against supplied copy.
[ ] Audio listened to deliberately; required tracks and channels present.
[ ] Dialogue sync, edits, music, and intentional silence checked.
[ ] Required audio measurements checked against the actual specification.
[ ] Captions proofread and timed to this exact cut; meaningful sounds included.
[ ] Burned-in caption placement or separate caption playback checked.
[ ] Unfinished items completed, or clearly identified if this is a review cut.

EXPORT
[ ] Format and codec checked against the named destination's requirements.
[ ] Frame dimensions, frame rate, audio, and other specified settings checked.
[ ] Export range and media source confirmed.
[ ] Filename distinguishes the version and review or delivery purpose.
[ ] Representative test export checked if needed.

PASS 2 — ACTUAL RENDERED FILE
[ ] Opened the output from the delivery folder in a separate player.
[ ] Entire file watched with sound, including first and last frames.
[ ] Correct shots, framing, graphics, transitions, and latest changes present.
[ ] Required audio present; no unexpected silence or sync problem.
[ ] Text and captions checked on this file, not only on the timeline.
[ ] Duration, dimensions, frame rate, codec, and audio metadata match the brief.
[ ] File identity matches the version checked and the delivery message.

HANDOFF
[ ] Correct file uploaded; required destination processing completed.
[ ] Actual shared-file access and destination playback tested.
[ ] Download tested where part of the handoff.
[ ] Caption file and other required companion files included.
[ ] Delivery manifest completed with actual results and open issues.
[ ] Relevant checks repeated after any replacement export.

BLANK DELIVERY MANIFEST
Project:
File / version:
Purpose / destination:
Picture specification:
Audio specification:
Caption file / language / matching version:
Other companion files:
Change since previous version:
Full exported-file playback: Pending / Complete
File-properties check: Pending / Complete
Uploaded-file access and playback: Pending / Complete
Download check, if required: Pending / Complete / Not applicable
Checked by / actual date:
Open issues / owner / next action:
Delivery location / recipient:

This checklist is workflow guidance, not a universal export preset or a guarantee
of technical compliance. Verify the recipient's current requirements.

Prepared by Clipback, 31 October 2026.
Article:
https://clipback.video/blog/video-delivery-checklist/